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October 6, 2015

Create a Bibliography — OpenOffice 3.2.1

You can construct a bibliography using the bibliography tool in OpenOffice 3.2. To do so, you must first create a bibliography database. You must then insert in-text references from your database. Finally, you may insert a bibliography that contains all of the references entered in the text.

Step 1:
Open your document in OpenOffice 3.2 and locate Bibliography Database under the Tools menu.

Locate the Bibliography Database Under the Tools Menu

Step 2:
You should see a Bibliography Database window pop up. Click on the yellow star on the left, circled in the screenshot below. Note that if your database already contains many entries, this yellow button will be located among the arrows in the middle of the screen.

Click on the Yellow Star

Step 3:
Type in the relevant fields for the reference in the boxes. In this example, we will use the information relevant to a scholarly journal. The text will be entered into its appropriate space in the database as you type.

Complete the Relevant Fields

Step 4:
To enter a new source, simply click on the yellow star at the left of the screen, as shown in the screenshot below.

Click on the Yellow Star to Add a New Source

Step 5:
With your document open in OpenOffice 3.2, place your cursor at the end of the sentence where you would like to place the reference. Locate the Insert tab and scroll to find Indexes and Tables, then select Bibliography Entry.

Place the Cursor Where You Want To Give Credit To a Source

Step 6:
In the screenshot below, notice that a window has popped up. Select From bibliography database.

From Bibliography Database

Step 7:
Find your reference in the drop-down menu under Short name, as shown below.

Locate Reference Short Name

Step 8:
Once you have selected the appropriate short name corresponding to the text you wish to reference, click Insert.

Click Insert

Step 9:
In the screenshot below, the reference has been added.

Reference Has Been Added

*Tip: Follow steps 5–9 to add the remaining citations.

Step 10:
Place your cursor at the end of the document. Under the Insert menu, choose Indexes and Tables within Indexes and Tables, as shown below.

Insert Menu and Select Indexes and Tables

Step 11:
In the pop-up window, choose Bibliography from the Type drop-down menu, as shown below.

Select Bibliography From Type Drop-Down Menu

Step 12:
Click on the Entries tab, as shown below.

Click on the Entries Tab

Step 13:
In this screen, you will set the format for each source type. In this example, we will set the structure for a book in MLA format. First, select the source type as shown in the screenshot below.

Set the Format For Each Source Type

Step 14:
To the right of the word Structure you will see a series of icons representing the elements of a bibliographic entry, as circled below. Au stands for author, Ti for title, and Ye for year.

Bibliographic Entry Elements

Step 15:
You must set the structure for each source type and referencing style. In doing so, it may be necessary to remove an element. In this example, the icon Sh stands for short name, which is not to be included in a book referenced in MLA style. To remove this, click on the icon so that it is highlighted and click Remove.

Set the Structure For Each Source Type

Step 16:
In the screenshot below, notice that the Sh icon has been removed. You must also remove the punctuation in front of the next icon. Simply highlight this punctuation and press the delete button on your keyboard.

Remove the Sh Icon

Step 17:
In the screenshot below, there are three icons representing author, title, and year. MLA format requires that the city of publication as well as the publisher be included. To insert a bibliographic component, place your cursor in the appropriate location for the component. In this case, the city of publication should be positioned between title and year. Select Address from the drop-down menu (circled below) and click Insert.

Add the Author, Title, and Year

Step 18:
Follow Step 17 to insert the remaining elements for your source type. Now you must enter the appropriate punctuation between the components. In this example, the author’s name must be followed by a period. To insert this punctuation, simply highlight the punctuation already present and press the period key on your keyboard.

Enter the Remaining Elements For Your Source Type

Step 19:
Notice that the comma has now been replaced by a period. Follow Step 18 to enter the remaining punctuation marks.

Update the punctuation Following Step 18

Step 20:
If you have another type of bibliographic source, select that from the Type menu, as shown in the screenshot below.

Select the Source if Different From Preivous Elements

Step 21:
Once you have set the structure for all of your source types, click OK.

Click OK Once the Structure Has Been Set

Step 22:
In the screenshot below, notice that the bibliography table has been added to the document. You may update this information after adding new references by right-clicking anywhere on the table and selecting Update Index/Table.

Bibliography Has Been Successfully Added